Event Safety ServiceThe document that speeds up your permit
The municipality wants to know how you have arranged the care at your event before it grants a permit. You set that out in a care plan. The more complete it is, the fewer questions you get back.
Why a care plan
The licensing authority assesses whether the care at your event is proportionate to the risks. A care plan shows you have thought it through. If it is missing or too brief, an additional round of questions follows and your planning slips.
What it must contain as a minimum
- Description of the event. Date, times, location, programme and expected visitor numbers.
- Risk profile. The reasoning behind the care level you arrive at.
- Staffing. How many medics, at what level and at what times.
- Posts and equipment. Where the first aid post is, how it is fitted out and what is available.
- Accessibility. The ambulance approach route, the meeting point and access to the site.
- Communication. Who is reachable on which number or radio channel.
- Escalation. When you call the emergency number and who takes that decision.
- Registration. How you record incidents and how you report afterwards.
Common mistakes
The two classics: a care plan that does not line up with the organisation’s safety plan, and staffing that works on paper but is not achieved in practice because no shift changes were planned. Both stand out during an inspection.
We supply the plan with the job
When you commission the care at your event, we supply the care plan as part of the assignment. You can submit it directly to the municipality, and we adjust it if the licensing authority sets additional conditions.