Event Safety ServiceThe question every organiser asks
One of the first questions in a permit application: how many responders actually need to be there? There is no fixed number, but there is a clear way to determine it.
No fixed formula, but a fixed method
Municipalities and safety regions work with the Dutch field standard for event medical care. It does not use a single sum, but a risk profile. Your event scores on a number of elements, and that produces a care level and a staffing figure.
What determines the risk profile
- Visitor numbers and density. Ten thousand people spread across a village is different from ten thousand in one marquee.
- Duration and timing. An evening and night event produces more incidents than an afternoon programme.
- Audience composition. Many elderly people, many children or many young people drinking alcohol each produce a different type of incident.
- Nature of the event. Dance, sport, funfair or conference each have their own risks.
- Location and accessibility. Can an ambulance get onto the site, and how long does that take?
- Weather and season. Heat and cold both cause extra cases of people feeling unwell.
A practical picture
A street market with a few thousand daytime visitors often manages with two walking medics. A dance event with ten thousand visitors running deep into the night calls for a staffed post, several mobile teams, AZADI care and a clear escalation route to the ambulance service. That difference is not only about numbers, but mainly about the level of care.
Too little deployment costs more than it saves
Understaffing creates two problems. The licensing authority can reject your application or impose additional conditions shortly before the event. And if something goes wrong, you are short of people. A well-substantiated care plan prevents both.
Have it calculated for you
We determine the risk profile of your event and translate it into concrete staffing, including the reasoning you can use in your permit application. Free of charge and usually within 24 hours.